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You can now forward LinkedIn job ad responses directly into Stardex. Here’s how it works:
  1. On a job pipeline page, Click Actions > Auto-import applicants on a job
LinkedIn Job Ad Responses — screenshot 1
  1. In the “Enable Auto-import” popup, select the stage you want new applicants to go to and whether recruiters on the job should get an email. Click “Enable”
LinkedIn Job Ad Responses — screenshot 2
  1. Once you do so, Stardex will generate a unique email address for that job’s applicants.
LinkedIn Job Ad Responses — screenshot 3 You can then paste this email address into the LinkedIn forwarding address and new applicants will start flowing into the Stardex candidate pipeline into the pipeline stage that you set earlier! When LinkedIn sends a notification email to the Stardex inbox address:
  1. The system receives the email and matches it to the correct job using the address slug
  2. A background job fetches the full email content and extracts the applicant’s LinkedIn member identifier from the notification
  3. If Stardex has seen this identifier before for your team, it reuses the existing person record without making an external API call. Otherwise it resolves the identifier to a full LinkedIn profile (name, headline, location, work history, education)
  4. The system checks whether this person is already a candidate on the job. If they are, the email is logged as Skipped to prevent duplicates
  5. A person record is created or updated with the resolved profile data, and the person is added as a candidate on the job in the configured pipeline stage
  6. Screening question answers, skill assessments, and other application metadata from the email are extracted using AI and saved as a structured note on the candidate’s timeline
  7. Any non-inline attachments (resumes, cover letters) are downloaded and stored as documents on the person record
  8. If notifications are enabled, each active team member on the job receives an email with the applicant’s name, current role, a link to the candidate in Stardex, and a link to the job
The entire process runs in the background and typically completes within a minute.