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If you take candidate and client calls with Granola, you already have clean AI summaries and transcripts sitting in another app. Copying them into Stardex by hand means they’re late, or they never make it in at all. Connect your Granola account once, and every meeting Granola records gets logged straight onto the right candidate’s timeline automatically, no copy-paste, no forwarding notes to yourself.
💡 Granola won’t sync a note you typed yourself. Only meetings it actually recorded and summarized make it onto a candidate’s timeline.

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Connecting your Personal Granola account

  1. Go to Settings → Email & other integrations → Notetakers: stardex.com/settings?tab=email-calendar&section=notetaker
  2. Under Other personal notetakers, find Personal Granola and click Connect.
Other personal notetakers with Personal Granola Connect Other personal notetakers with Personal Granola Connect
  1. In Granola, go to Settings → Connectors → API keys → Personal API keys, click Create new key, select the Personal notes scope, and generate the key. Creating API keys requires a Business or Enterprise Granola plan.
Connecting your Personal Granola account — screenshot 2 Connecting your Personal Granola account — screenshot 3 Connecting your Personal Granola account — screenshot 4
  1. Copy the key and paste it into the Granola API key field in Stardex, then click Continue. Connecting your Personal Granola account — screenshot 5
  2. Choose which notes should sync: All my notes, or Only selected folders. Connecting your Personal Granola account — screenshot 6 Connecting your Personal Granola account — screenshot 7
    💡 Stick with All my notes unless you have a specific reason to limit syncing to certain folders. If you pick “Only selected folders” and later create a meeting note in a folder you didn’t select, it just won’t sync, with nothing telling you why. Starting broad avoids that confusion entirely.
  3. Choose what to sync to the candidate timeline: AI summary, Full transcript, or both. At least one must be selected.
  4. Click Connect Granola. Connecting your Personal Granola account — screenshot 8

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Personal vs. Workspace Granola

Stardex supports two separate Granola connections, and they read different notes in Granola. To connect the workspace version, follow the same steps above, starting from Other organization notetakers on the same Notetakers page: stardex.com/settings?tab=email-calendar&section=notetaker. Only admins will see Connect here. In Granola, the API key comes from Settings → Connectors → Workspace API keys instead of Personal API keys, and only a Granola admin can generate that key. Other organization notetakers with Granola workspace Connect Other organization notetakers with Granola workspace Connect

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How synced notes show up on a candidate’s profile

  • It’s not instant. After a call ends, Granola needs a few minutes to finish processing the recording and generate its summary before Stardex can pull it in. Give it a few minutes before checking the candidate’s profile.
  • Each meeting can create up to two activities: a Meeting Note (the AI summary) and a Meeting Transcript (the full transcript), whichever you left checked in “What to sync to the candidate timeline.” Both link back to the source with a View in Granola link at the top. How synced notes show up on a candidate's profile — screenshot 10
  • Matching works by email first, then name. Stardex checks each meeting attendee’s email against your People and Candidates records. If there’s no email match, it falls back to matching by name.
  • No match, or no attendee list? It lands in Unassigned Activities on your Home page instead of being lost, so you can manually assign it to the right person.

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Reconnecting if your key stops working

If your Personal Granola API key is revoked or expires, Stardex flags the connection with an Action needed badge and the Manage button becomes Reconnect. We also email you directly when this happens, so you don’t have to notice it yourself. Reconnecting if your key stops working — screenshot 11 Reconnecting if your key stops working — screenshot 12

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Common use cases

  • Automatic call notes on candidate profiles: every screening or interview call gets logged without anyone remembering to copy it over.
  • Full searchable transcripts: keep the entire conversation on the candidate’s timeline, not just a summary, so you can go back and check exact wording later.
  • Team-wide visibility on shared calls: connect Workspace Granola so calls taken by anyone on the team land on the right profile, not just the notes of whoever took the call.

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FAQ

Q: Do I need both Personal and Workspace Granola? No. Connect Personal Granola for your own meetings. Only connect Workspace Granola if you want meetings shared to the whole Granola workspace to sync too. An admin does this once for the team. Q: Will my private Granola notes ever be visible to my team through the Workspace connection? No. A workspace API key can only see notes that are workspace-visible: notes shared to the workspace and notes from Spaces that opted in. Your private notes stay private regardless of what’s connected. Q: Why isn’t a specific meeting showing up? Check three things: the meeting needs a few minutes after it ends to sync, it must be a meeting Granola actually recorded and summarized (not a manually typed note), and if you scoped your connection to “Only selected folders,” the note needs to live in one of those folders. Q: The candidate isn’t tagged on the note, where did it go? If Stardex couldn’t match any attendee by email or name, the note goes to Unassigned Activities on Home instead of being dropped. Q: Can I choose to only sync the summary, not the full transcript? Yes. Uncheck Full transcript and leave AI summary checked (or the other way around) in the connection settings